Aug 26 | JAPAN Fes- 夏祭り-@East Village (Broadway, 8th - 10th st) / vol. 82
■【Menu and Price】
Please submit all your menus and prices within 1 week. If you submit once, you do not need to submit again unless you make changes. Any changes to the menu require JAPAN Fes' approval.
■【Payment】
Can customers pay with cash and a credit card? Are there any payment methods that you do not accept?
■【Japan flag】
The only flag allowed at this event is the Japanese flag please cooperate with us for our branding.
■【Japanese item】
Regarding the guidelines, all vendors must have at least one product that is related to Japan. Please identify the Japanese item you are selling during the event. If not listed, we have the right to reject vendors from all future events.
■【Vegetarian & GF options】
Are there any changes to Vegetarian & Gluten Free items from when you applied? Please let us know if any Vegetarian & GF products were added or changed. We are receiving more inquiries about Vegetarian & GF items from customers. Send us pictures and product details so that we can give more options to visitors for promotional purposes.
■【Rental Options】
Please let us know if there are any changes to the rental options from when you confirmed "【JAPAN Fes】Application Confirmation". Deadline to modify rentals are two weeks before the event.
-Food vendors must have a Tent and Fire extinguisher.* (Any vendor which uses oil must have a class K fire extinguisher.)
!FOLLOW FDNY RULES!
We have updated the fire extinguisher guidelines for our street festivals. It is crucial to comply with these guidelines to prioritize the safety of all attendees and meet the requirements set by the FDNY.
Failure to comply with the FDNY regulations can have severe consequences, including the possibility of being unable to host future street festivals. We take fire safety seriously, and it is essential that we all contribute to maintaining a secure environment.
Starting 7/2/23, Please be aware that a fine of $150 will be charged for the following violations:
1. Fire extinguishers not in proper working condition, expired, or without valid tags.
2. Failure to have fire extinguishers suitable for the intended purpose, such as not having class K fire extinguishers for deep-fried items and ABC fire extinguishers for generators, propane, and open flame usage
3. Possession of gasoline for refilling generators, which is illegal.
Non-compliance with these regulations will result in fines and jeopardize the future of our street festivals. We strongly urge you to fully comply with these guidelines and take the necessary steps to ensure fire safety at your respective stalls. Together, we can contribute to a safer and more enjoyable experience for everyone involved.
■【Influencer marketing】
At JAPAN Fes we like to promote the event and our vendors. Please let us know if you would like to do "influencer marketing” in JAPAN Fes or not. There is no fee* Please provide JAPAN featured product also.
https://www.japanfes.com/influencer-marketing
■【Road In : 9am-9:45am】
Preparation time: from 9 am to 9:45 am (Allowed driving in until 9:45 am)
Cleaning up time: from 6 pm to 7 pm (Allowed driving in after 6 pm)
!PLEASE DO NOT BE LATE!
You are permitted to drive in after 9 am. However, if you arrive before 9 am, please note that you are not allowed to set up until 9 am. It is important for vendors to have their setups completed by 9:45 am and keep them in place until 6:00 pm. Additionally, booths must be manned at all times during the event.
Please be aware that if you arrive after 9:45 am, you will not be allowed to drive into the street.
Furthermore, we would like to emphasize that there will be a $150 fine for late arrival (after 10 am) or early closure before 6 pm
If you cancel on the day of the event, a penalty of $150 will be imposed.
■【Fire Extinguishers &Propane hoses】
Please have a proper fire extinguisher accordingly, if you are using a deep flyer you need to have a class K fire extinguisher. If you are using propane it is illegal to use metallic hoses at outdoor events.
Additionally, please be aware that refilling generators at outdoor events are also prohibited by law. Please comply with these regulations to maintain a safe environment.
■【Flags】
Maximum size 6 ft. Nobori must be displayed at a height of 13 feet or below the ground (lower than the Japanese flag).
■【Benefits for Event Volunteers】
If you can provide benefits for Event volunteers (which is more than 60 people) please let me know. I would like to talk about what we can do together (e.g., one free drink gift card/ one free appetizer gift card at your restaurant so they can bring their friends to your restaurant- it could advertise your restaurant or name!)
■【Vendor Line Control】
If there are more than 20 people, we will send our team members to control the line. (If there are no team members, please ask our team for line control.)
■【JAPAN Fes Staff】
If they wear JAPAN Fes T-shirts, please let them buy from the back of the booth. Our team members are assigned to time-sensitive tasks so please do not ask for any help without our permission. If you need help, please come to Honbu(Main JAPAN Fes booth) or call Misako first! Thank you!